Information you need to know:

Special Meetings of the Members:  May be called at any time by the President, Vice President, Secretary or Treasurer or by any two or more members of the Board of Directors or upon written request of 1/4 of the voting membership.

Meeting Notices:  Notice of any meetings shall be given to the members by the Secretary.  Notice may be given to the member either personally or by mail to their address appearing on the books of the Association.  Each member shall register their address with the Secretary.  Notice of any meeting, regular or special shall be mailed at least (6) days in advance of the meeting and shall state the nature of the business to be transacted; provided, however, that if the business of any meeting shall involve an election governed by Article VIII or any action governed by the Articles of Incorporation or by the Declaration….

Members Presence:  The presence at the meeting of members, personally or by proxy, entitled to cast one-tenth (1/10) of the total votes of the voting membership, shall constitute a quorum for any action governed by the By-Laws.  Any action governed by the Articles of Incorporation or by the Declaration shall require a quorum.

Members Proxy:  At all corporate meetings of members, each voting member may vote in person or by proxy.  All proxies shall be in writing and filed with the Secretary.  No proxy shall extend beyond a period of eleven (11) months and every proxy shall automatically cease upon sale of the member and their interest in the PM Properties.

Governing Documents that Address Members: 

• Annual Budget:  The Treasurer shall prepare an annual budget and an annual balance sheet statement to be presented to the membership at its regular annual meeting, as approved by the Audit Committee. (By-Laws, pg 12)
  • According to: NC GS 47f-3-103:  Within 30 days after adoption of any proposed budget for the planned community, the executive board shall provide to all the lot owners a summary of the budget and a notice of the meeting to consider ratification of the budget, including a statement that the budget may be ratified without a quorum.  The executive board shall set a date for a meeting of the lot owners to consider ratification of the budget, such meeting to be held not less than 10 or more than 60 days after mailing of the summary and notice.  There shall be no requirement that a quorum be present at the meeting.  The budget is ratified unless at that meeting a majority of all the lot owners in the association or any larger vote specified in the declaration rejects the budget.  In the event the proposed budget is rejected, the periodic budget last ratified by the lot owners shall be continued until such time as the lot owners ratify a subsequent budget proposed by the executive board.
• Association Purposes and Powers: By-Laws, Article VI
  • #4. Promote the health, safety and welfare of owners and occupants of residential, commercial and other properties within the PM Properties and any additions thereto and, to that end, to:
    • (f) pursuant to the terms of the Declarations, borrow money; and, with the assent of 51% of the voting members, mortgage, pledge, deed in trust, or hypothecate any or all of its real or personal property in connection with the affairs of the corporation;
    • (g) pursuant to the terms of the Declaration, dedicate, sell, or transfer all or any part of the Common Properties to any public or private agency, authority, or utility for such purposes and subject to such conditions as may be agreed to by the voting members.  No such dedication or transfer shall be effective unless approved by 51% of the voting members;
    • (h)  participate in mergers and consolidations with other non-profit corporations organized for the same or similar purposes, provided that any such merger shall have the assent of 51% of the voting members;
• Action by Written Consent:  NC GS 55A-7-04
  • Action required or permitted by this Chapter to be taken at a meeting of members may be taken without a meeting if the action is taken by all members entitled to vote on the action.  The action shall be evidenced by one or more written consents describing the action taken, signed before or after such action by all members entitled to vote thereon and delivered to the corporation for inclusion in the minutes or filing with the corporate records.  To the extent the corporation has agreed pursuant to NC GS 55A-1-70, a member’s consent to action taken with a meeting may be in electronic form and delivered by electronic means.
  • If not otherwise determined under NC GS 55A-7-03 or 55A-7-07, the record date for determining members entitled to take action without a meeting is the date the first member signs the consent under subsection (a) of this section.